Document Details
A Certificate of Incumbency is an official corporate document issued by a company, corporation, or LLC that verifies the identities and titles of its current officers, directors, managers, shareholders, or authorized signatories. It typically includes:
• The legal name of the company
• Names and titles of current officers or authorized representatives
• Signatures of those officers
• Corporate seal (if applicable)
• Confirmation that the signatories are legally authorized to act on behalf of the entity
This document is frequently required for international business transactions, opening foreign bank accounts, authorizing overseas contracts, establishing branch offices abroad, and validating company authority in foreign jurisdictions. A Certificate of Incumbency may also be called:
• Officer’s Certificate
• Incumbency Letter
• Secretary’s Certificate
• Corporate Authority Certificate
When used outside the United States, many countries require the Certificate of Incumbency to be apostilled or legalized for it to be recognized as valid.
Service Overview
We offer professional apostille services for $75 per document, plus the mandatory State of California apostille fee of $26 per document, providing a clear and transparent pricing structure.
Our standard apostille processing time is 7–10 business days, ideal for clients who need reliable and cost-effective service without the urgency of expedited timelines.
Expedited options are also available:
• Expedited Apostille — $150 per document
2–3 business day turnaround
• Next-Day Apostille — $250 per document
Delivered the next business day
• Same-Day Apostille — $350 per document
Completed the same day
NOTICE: To qualify for next-day or same-day service, your document(s) must be uploaded or submitted before 10:00 a.m. Documents received after this cutoff will be processed the following business day under the same service level selected.
What We Do for You
Our dedicated apostille specialists manage the entire document authentication process from start to finish. This includes:
• Comprehensive document review for accuracy and eligibility
• Verification that all corporate signatures and details meet state requirements
• Preparation for apostille or legalization
• Submission, tracking, and retrieval from the Secretary of State
• Ensuring compliance with international standards so your document is accepted abroad
We minimize delays, avoid rejections, and streamline the legalization process so you can move forward with confidence—whether expanding your business overseas, opening an international bank account, or authorizing corporate activity abroad.
